By centralising all of your papers in one place and making it simple to find specific ones, a document management system can help you save a lot of time. It can be challenging for smaller businesses to keep track of all the paperwork and records that are required of them. It will be much easier for them to maintain order in the documents if they use a powerful DMS. By facilitating easy access to relevant data, these tools help boost team efficiency. The best document management apps for small and medium-sized businesses are detailed here. On the other hand, skip ahead to “What Is Document Management?” if you’re interested in learning all the ins and outs of this topic.
iManage
The document management system known as iManage is designed to assist users in transforming data into knowledge of high value through the process of connecting documents. It stores all of the papers in a single folder and organises them into several categories based on the customer or the project.
iManage allows users to rapidly and efficiently create data, search for data, and share data with one another. Additionally, it makes it simple to locate any document, which can lead to a boost in productivity.
This application can be incorporated into the many productivity tools that are included in Office 365 and Google Workspace in order to facilitate the administration of documents streamlined.
Box
No matter what kind of device an organisation uses, Box makes it easy to store, manage, and collaborate on content. Compliance with legislation, data retention policies, and discovery demands can be guaranteed by its document lifecycle management capability, which is an integral part of the content management process. Each document can have its own set of permissions that only authorised users can see. Additionally, it aids in auditing user activity for full control and visibility. Additionally, Box is capable of integrating with open APIs and business apps with ease. Version history, shared links, and commenting are some of its features that make teamwork a breeze. In addition, it sorts documents into categories using user-defined metadata.
Folderit
Do you need a way to store and organise your digital documents that won’t break the bank? If so, you should check into document management solutions. Then you should choose Folderit. Effortlessly eliminate paper with this user-friendly cloud-based document management system. Metadata and previous versions of files are safely stored. By utilising filename, metadata, keyword, and document content, users are able to locate their desired files. File linking, automated retention, reminders, document numbering, audit trail, and local backup are further features it enables. With various permissions, you can easily manage who has access to digital documents. This tool is compatible with DocuSign and Office 365 apps.
OpenKM
OpenKM is a solution for managing business documents that gives you the ability to exercise control over the development, storage, and distribution of digital media documents. You will be able to exert more control over the flow of documents and enhance the efficiency of the efforts that your team does with its assistance. The user role definition, sophisticated search, access control, document security level, detail use log, automation set up, and user quota are some of the administrative capabilities that are available through this application. Content content can be created here for the purpose of facilitating rapid decision making and the generation of knowledge. In addition, you will be able to acquire data from any digital source and work together with your peers when you use this particular DMS.
eFileCabinet
No matter the volume of papers a small or medium-sized firm has, eFileCabinet is a robust solution for managing and organising them online. Just upload the file you want to store on this platform. If a user has the filename or folder template, they can find any file using it. You may also easily access the documents you use most using eFileCabinet. This application allows you to create several levels of security for controlled access, while also encouraging cooperation among team members. Microsoft Office, DocuSign, and Salesforce are just a few of the third-party applications that can be integrated with it. It also has capabilities like automated workflow, encrypted file sharing, two-factor authentication, authentication based on location or IP address, and permissions based on roles.
DocuWare
DocuWare is an online service that lets you digitise and protect your documents wherever you are, on any device. It also facilitates the management of employees and the processing of invoices. Businesses with a scattered staff or that depend on working in remote teams will find it especially helpful. Your most important company papers, including contracts, personnel data, and financial records, may be safely stored using DocuWare. You or your coworkers can quickly make changes or annotations to a file once you’ve saved it on the platform. Smart productivity tools make it easy to search, track, and collaborate. The app’s index data also helps you organise your documents nicely.
Alfresco
Alfresco is a platform that streamlines the workflow of an organisation by providing capabilities such as document management, web content management, record and picture management, and content repositories. Additional features include web content management.
Computers running the Windows and Unix operating systems are both compatible with this open-source utility. In spite of the fact that it is simple to modify, new users will require some time to become familiar with how to operate it.
LogicalDOC
The LogicalDOC Enterprise Document Management System (EDMS) is a robust yet user-friendly software application. The organisation and storage of documents, whether they are in digital or physical format, is simplified as a result of this factor.
The user is able to easily perform tasks such as file sharing, security roles, searching company information, and maintaining registrations thanks to its web-based interface, which was developed to create an intuitive experience for the user.
